Booking Form


The TRIP DETAILS are 'read only' fields, if the TRIP DETAILS are not correct, DO NOT fill out the form, contact Student Educational Adventures.


Please write your name exactly as it appears on your passport
If you do not have a valid passport when completing this Booking Form, please enter your name exactly as it will appear on your new passport and complete the other known fields. If you need to obtain a new passport, please email us a JPEG scan of your new passport to at least 3 months before departure.
Gender on your passport *

Your Passport issue date and expiry date cannot be the same

Your Passport issue date is after the expiry date, how can that be?

Passport type
Required for certain visa applications
your email address
please re-type your email address

PLEASE NOTE: Your passport must be valid for more than 6 months after your date of return to your country. It is your responsibility to ensure all of the above information is correct. Please check carefully. Incorrect spelling or inaccurate passport details may result in lengthy delays at airports or even refusal to enter or depart a country. If this does occur, you may be liable for the cost of your airline tickets’ reissue and any alternative arrangements.

Maximum upload size: 10MB
Please upload a CLEAR COLOUR copy of your passport in JPEG format. Other file formats not accepted. This image (JPEG) may be scanned or taken on your smartphone and uploaded here. (Max. JPEG file size 10MB). Your passport details are securely encrypted.

We will only use this information for planning meals, activities or medical treatment in case of emergency on tour if
necessary. In the event of an insurance claim, this information may need to be passed on to insurers and medical providers.
This information will not be used for any other reason, and it will remain confidential.

Do you have any medical conditions we should be aware of? *
If yes, please tick the relevant boxes below
Health / Medical conditions
Please let us know any other medical conditions we should be aware of.

Should your medical situation change after submitting this form, please inform us as this may affect or invalidate your travel insurance coverage or ability to submit a claim.

(E.g: Allergies, anaphylaxis, Halal / Kosher, lactose intolerant, vegan, vegetarian, etc.)
Would you say you are a competent swimmer? *
(i.e. can you swim 50 metres unaided continuously?)
Can you ride a bike? *
(i.e. could you ride for 10 kilometres / 2 hours on flat terrain with rest stops?)


Parent / Guardian 1
(must be different from the traveller’s email address)
please re-type email address
(Country code: area code: local number)
(Country code: mobile number)


Parent / Guardian 2
(must be different from the traveller’s email address)
please re-type email address
(Country code: area code: local number)
(Country code: mobile number)


Maximum upload size: 4MB
Maximum upload size: 4MB
Maximum upload size: 4MB

If there is any other information you wish you to inform us about including medical documents, permits, authorisation letters, residency stamps please attach the file/s here in JPEG, PDF or Word format. Other file formats not accepted. Max 4MB file.


Occasionally during our student trips, we ask our tour leaders or local guides to take photographs or video of students engaging in service-learning activities, interacting with local people or undertaking a particular activity such as cycling or a building project. The Traveller and Parent/Guardian permit Student Educational Adventures the right to use this promotional material worldwide, licence free, without fees to use these images and words for promotional and marketing purposes should Student Educational Adventures choose to do so. This promotional material may be used without limitations in newsletters, presentations, printed publications, brochures, flyers, emails, banners or social media. Only appropriate, culturally sensitive material will be chosen.

​​Do you consent to photos, videos & marketing *


Payments are not made via this Booking Form. Please contact your school regarding payments and deadlines.


Booking Conditions *
(Parent / Guardian to sign for children under 18 years of age)

PLEASE NOTE: It is your responsibility to ensure all the above details are correct.

Upon submitting this Booking Form, the information you have provided will be emailed to:
1) Student Educational Adventures (your travel provider)
2) The traveller’s email address and the Parent/Guardian’s email address you have provided above
3) Your school

The information you have provided on this form is for the sole purpose of processing your school travel experience. Student Educational Adventures acknowledge that the information presented on this form is highly personal and will be used in strict confidence.

Student Educational Adventures
PO Box 2184, Ringwood North VIC 3134, Australia
Tel: +61 3 9876 5058
ABN 96 091 669 144

Student Educational Adventures